Isaac Regional Council is demonstrating how better data can lead to better fleet decisions. By integrating telematics, fuel card transactions and benchmarking analytics into a single set of dashboards, the council has improved oversight of a fleet of more than 420 assets that support essential services across its geographically dispersed region.
The project combines information from Geotab telematics, Ampol fuel card transactions and analytics through Fleetyr to provide a clearer picture of how vehicles are used. By comparing fuel purchase data with vehicle activity, the council can identify anomalies, track utilisation and better understand when and how vehicles are being used during work hours and after hours.
The challenge of disconnected data
Like many local governments operating large and diverse fleets, Isaac Regional Council previously managed data across multiple systems. Telematics, fuel transactions and internal reports were stored separately, making it difficult to validate information or identify patterns in utilisation and fuel consumption.
Without integrated data, the fleet team faced several challenges. These included determining whether vehicles were being used appropriately, understanding the true utilisation of assets and identifying opportunities to optimise fleet size and operating costs. The council also wanted greater confidence in the quality of telematics and reporting systems being used to support decision-making.
Integrating telematics, fuel and benchmarking
To address these issues, the council worked with Manage My Fleet to strengthen its telematics deployment using Geotab hardware and data. At the same time, dashboards were developed through the IPWEA benchmarking trial delivered via Fleetyr to consolidate multiple data sources into a single analytical environment.
The integrated dashboards bring together:
- Geotab telematics data
- Ampol fuel card transactions
- Benchmarking metrics covering utilisation and performance
This approach allows the fleet team to cross-reference fuel purchases with telematics location and activity data, improving transparency around fuel usage and helping to detect anomalies or potential misuse.
Fleetyr dashboards also enable analysis of daily, weekly and monthly asset utilisation, giving the council clearer visibility of how often vehicles are used and whether they are required. Driver scorecards from the telematics system are also being used to support safer driving behaviour and discussions with insurers about potential premium reductions.
Evidence-based decisions on fleet size and cost
Since implementation began in 2025, the council has focused on improving the quality and integrity of telematics data before expanding into deeper analysis and benchmarking.
The improved visibility has already delivered practical outcomes. The council can now more easily identify underutilised vehicles and make informed decisions about whether assets should be retained or disposed of. This supports better capital planning and helps ensure fleet size aligns with operational demand.
Better fuel oversight and clearer reporting have also strengthened governance and accountability. Clean, connected data allows the fleet team to provide stronger evidence to executive management when recommending changes to fleet size, vehicle replacement or operational practices.
A continuous improvement journey
For Isaac Regional Council, the project highlights that the real value of telematics is not simply collecting data but integrating and interpreting it. By connecting telematics, fuel card transactions and benchmarking insights, the council has transformed previously isolated datasets into practical intelligence that supports better fleet management.
The work is ongoing. As data quality improves and benchmarking continues, the council expects to identify further opportunities to optimise fleet utilisation, reduce costs and strengthen the role of fleet management as a strategic contributor to organisational performance.
The case study was an entry in the 2026 IPWEA Fleet Innovation Award.
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